All personal information we hold is processed in strict accordance with current General Data Protection Regulation (GDPR) and other data protection and privacy legislation, where applicable.
We will always refer to this Policy when we ask you for your consent. We will keep this Policy updated to show you all the things we do with your personal information, so that you can be confident when sharing your information with us that it will be used only for what we say here.
The Richard III Society is an international membership organisation headquartered in the UK that promotes research into the life and times of Richard III. You can find our full contact details in section 11 of this policy..
We will collect personal information from you when you join our Society, order something from our Society Shop, participate in one of our study days, events, or visits, or contact us through our website. This may include your name, title, email address, physical address, telephone numbers, membership number, payment information, and any other information about you that you choose to divulge (e.g., your occupation or interests) that might assist in the Society’s activities and mission.
No information is collected through our website other than through cookies (see section 9).
The personal information you provide to us will be used for the purposes outlined at the time of collection or registration, in accordance with the preferences you express. Your personal data may be used for the following purposes:
Personal data collected and processed by us may be shared with the following third party groups, where necessary:
When we do allow third party access to your information as set out above, we will always have complete control of what they see, what they are allowed to do with it, and for how long they can see it.
We NEVER sell your personal information. We never share it with third parties other than as stated above. You are always in control of how we communicate with you. You can update your choices by contacting us as set out in section 11 below.
We retain your information for the shortest appropriate period for each of our purposes as set out in section 4 above, and we review these regularly to ensure we are not holding it for longer than necessary.
Where we need your consent, we will ensure always that you are as fully informed as possible on what we do with your information, with whom it may be shared, and how long we will keep it, at the time you give it.
At any time in the future you can ask us to delete any or all of your data. You also have the right to ask us, in writing, for a copy of all the personal data held about you (this is known as a 'subject access request').
If you request a copy of your personal data, it will be sent to you as soon as possible, but not later than 30 days after your request. If you ask us to delete it, we will do so within 30 days unless we are required to keep it for a longer period for legal reasons.
Please note that if you request deletion of your address, you will be deemed to have resigned from the Richard III Society, as we will be unable to manage your membership or distribute publications without it.
To request that your personal data be deleted, or to ask for a copy of it, please contact us as set out in section 11.
If at any time you wish to update or amend your personal data or preferences, please contact us as set out in section 11. Such verification, updating, or amendment will take place within 30 days of receipt of your request.
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Richard III Society Data Protection Officer
c/o E-Mediacy Ltd
The Quadrangle Centre